MINUTES OF THE CISA BOARD
ALL SPORTS COMPLEX MEETING ROOM
AUGUST 3, 2005
Officers Present: Ginny Ciriot, Mesha Williams,
Pam Richardson, Becky Livingston, Kim Longenbaugh, Erin Ciriot, Alex Macias,
Kelly Ortiz, Rhett Quade
Called to order at 7:40 pm
Minutes of July approved with
a small change. Under Registrar the 5th
sentence need to state will be instead of “wills”.
Field Status Report: Kit was not in attendance, but
had stated that no work had been scheduled for July
Unfinished Business:
Parking
lot:
Rhett states that the City Manager informed him today that work on the
parking lot could begin on August 8th if the County was available.
Burleson team: We have received the signed spring 2005 team
roster and releases for the players
BISA Plans: Will we still play the U8 girls against
Burleson? If so, will it be 5 V 5 or 6 V
6? Need to know for team formation. Alex to check before the 14th
meeting.
Concessions: Have gotten
the notice for concessions opportunity posted on the site.
School open house: CISD will not
allow any non-profit organization to attend the open houses. They will allow us to have flyers placed on a
table for parents to pick up. Mesha to get flyers to the schools. Becky to check dates.
Rules & Regulations, Part II: Sections 14
through 22 were reviewed and changes made.
The motion was made to approve and was passed. Once corrections/changes made, these will be
given to each coach/team at the coach’s meeting.
Officer’s/Director’s Reports
VP: TOC is scheduled for Oct 15th
with the 22nd as a fall back date.
The A & D committee make up is almost complete.
Treasurer: $20,000 in checking account. Still dealing with $150 out
in NSF checks. Will get check to Tim
for concession stand/items.
Registrar: Have had 140 registrations to date. Will need people to help with the next few
registration sessions, contact Kelly.
Photographer is set to take photographs on Sept 19th & 20th
with 22nd
as a back up/rainout. Photographer will have tent and set each team
up on a schedule. Will need
to provide the photographer
with teams/coaches names, board members, and any financial aid players. Steve Beck’s select team chose not to sign up
with us. Motion made to accept financial
aid request for Pat Zarirniak’s daughter to be given financial aid. Pat was a great supporter of CISA and
recently passed away leaving 4 daughters.
Motion passed.
Fundraiser: Choices of selling coffee, butter braids, or
decals presented. Options discussed: pre
order verses up front purchase, profit per item, etc. Motion made and passed to sell the Butter
Braids (for those not opting out).. Need to have flyers for the coaches at the
coaches meeting and
a list for each team of who
has already opted out. Review with them
that each player should sell
at least five
items and that family’s can still opt out. There will be prizes for top
sellers.
Delivery needs to coincide with TOC. Another motion was made to ask the
concessions person
to sell
the decals for the association. The
price would be $7.00 a piece. Motion
passed
Equipment: absent, has worked out details with Score on
uniforms, a ball bag and possibly some cones.
Commissioner:
U6: no report
U8: absent
U10: have contacted coaches and given names to ML of those moving up. Would
like to have the coaches meeting changed
to Monday the 15th if no objection.
No objections noted. Will change. Be sure that each of your coaches is advised of the date.
ML: Have 5 U15 teams or older that
have stated their intent to play. All
paper work and money have been turned into
Reminder to each Commissioner
that when you have a list of coaches and phone numbers for your age group, be
sure that Ginny, Micky, and Pam have a copy, as well as anyone else from the
board.
Referee Assignor: absent, Has
a Grade 9 class scheduled for the 19th & 20th. Will schedule a referee meeting
prior to the start of the season.
Property
Manager: Have been alternating watering the city and
CISA fields. Some sprinklers are in need
of repair and will contact someone to fix asap. Probably will need to put
up a fence by the concessions area to limit driving through and damaging the
sprinkler system. Will be resizing the fields soon. Field days will be the 20th and
the 27th. Will layout and
stripe the fields. Each commissioner
needs to get with Alex as to when they can be there for their fields. Will order nets and paint. Also, discussing adding another
big (slightly smaller) field on the city side.
New Business
Team Formation Committee: Each
Commissioner, President, VP (if available), and the Registrar make up the
committee. The committee will meet on
Sunday, August 14th at 1:00 pm at Ginny’s House. Anyone is welcome to observe the process.
Coach’s Meeting: The U10 and
older meeting will be Monday, August 15th and the U6 & U8 meeting
will be Thursday, August 18th.
Both will be start at 7:00 pm at the CYA complex meeting room, unless otherwise notified. Bring your handouts and supplies that you
will need.
Late Fee: Discussion as
to having a late fee since uniforms will be already ordered and CISA spent
$1000 in shipping fees to get uniforms here in time. The late fee would be non-refundable. Motion
was made and passed to charge a $25 late fee, if signed up after the 14th. All or part of this fee can be waived due to unusual circumstances.
Other:
1.
Have a request to sell snow
cones at the fields. Ginny
to contact to see if they are interested in running the concession stand.
2. Received a letter from the
Chamber of Commerce for next year’s
dues. Motion made and passed not to
renew.
3. Received a request to have seismographic
testing done on our land. Motion made
and passed to decline offer due to potential damage to fields.
4. Refunds If a refund is requested prior to the
season starting and after the uniform is ordered and it will not be able to be
used by that team, a refund minus the uniform fee will be issued. No refunds will be issued after the third
game, unless there are special circumstances.
An administration fee may also be applied to those refunds.
Next meeting: Wednesday, September 7th at 7:30
at the All Sport Complex
Adjourned at 10:29 pm