MINUTES OF THE CISA BOARD

ALL SPORTS COMPLEX MEETING ROOM

JULY 11, 2005

 

Officers Present: Ginny Ciriot, Mesha Williams, Kim Longenbaugh, Pam Richardson, Will Epps, Becky Livingston, Erin Ciriot, Micky Bell, and Kelly Ortiz

 

Called to order at 7:41 pm

 

Minutes of June approved

 

Field Status Report:  Kit reviewed what services he provided and his bill.  Questions had been raised about putting more dirt in certain areas.  Kit got prices and calculated amount needed.  Unfortunately without rain, he recommends that no dirt be added now.  It should be placed down after the fall season. He needs the sprinkler system checked.

 

Unfinished Business:

  • AGM report:  Ginny and Mesha attended the AGM.  There were 19 proposed rule changes.  The only one that was rec soccer oriented was proposing that 3 years olds be allowed to play if turning 4 in the fall.  It was defeated.  No discussions were held about changing U10 from a 6 V 6 format.
  • Parking Lot:  Ginny met with the City Manager.  He states that the lot is scheduled to be done after CYA baseball finishes in July.  Will monitor.
  • Burleson Team:  North Texas states that we can allow the Burleson team to move in total to Crowley if Burleson will release them and we get a roster from the spring.
  • 3 to 5 Year Plan:  Will start working on a plan after the fall season is in progress.
  • Fees:  Fees from other associations reviewed for rec, tournament teams, and academy teams as well as late fees and discounts.

 

Officer’s/Director’s Reports

 

VP:      absent, will request TOC dates from him

 

Treasurer:  $22,000 in account, working on closing out last year’s budget and developing this year’s budget.

 

Registrar:  Have set up dates for registration.  Will get signs out (locations discussed) and the mailing to spring players.  Need people to work.  Since the last day for registration in the 13th and school starts the 16th, will try to see if we can attend the open houses for the elementary schools.  Team formation wills 8/14.  Coaches meeting for U10 and up will be 8/16th and U6 & U8 the 18th.  Locations to be determined.  Will to see if he can get a notice in the Crowley Star about sign ups.  Also, will put flyers in local daycares.

 

Fundraiser:  still working on possible items to sell.  Ginny suggested that we give a handout to the coaches for the parents as to why fundraisers are important and what results previous fundraisers have done.

 

Equipment:  Have been working with Score and have good pricing.  A number of uniforms were presented and discussed.  Decision made to allow Micky to decide on which style of uniform with an upgrade on the shorts.  To also look into getting board shirts from Score and getting bags and cones provided by Score for our order.

 

Commissioners:

            U6:  Have contacted those moving up and given them Will’s name.  Also contact those who will remain in U6.

            U8:  Needs a list of old coaches from Alex

            U10  Have contacted old coaches

            ML:  Some new U11 teams going select, will check to see who is not.  Also, our U15 and up teams need to play in Arlington.  The intent to play and a check for that team needs to be in Arlington by 8/1.  Will contact ASAP and give them a deadline of 7/26 to let us know.

 

Referee Assignor:  absent.  Has a Grade 9 class set up for 8/19 & 8/20.  FWYSA has a Grade 8 that we will put ours into.  Will get recertification set up.

 

Property Manager:  Each Arlington team will need a set of 2 flags.  Will get new nets for the fields.  Planning field day on 8/20 and 8/27 from 10 to 4 or finished.

 

President:  no report

 

NEW BUSINESS

         Budget/Fees/Fundraiser: A quick review of the budget and associated costs per player was held.  4 Proposals were then made: 1.  leave the fees at current rate and    a mandatory fundraiser 2. Continue current fees with a mandatory fundraiser but allow a cash opt out (amount to be set each season)  3.  Raise fees and have a opt out fundraiser and not require participation  4.  Raise fees and do not conduct a fundraiser.  After much discussion, the motion was made and passed to raise the fall fee to $80 and the spring fee to $50 for recreational with a $20 opt out on       fundraiser.  Academy rates to change to $45 in the fall and $25 in the spring.

        

         Equipment closet:  Ginny asked Micky to see about establishing a system for     people to donate gently used shoes and shin guards to others to use.

        

         BISA Proposal:  Burleson has asked that CISA and BISA play 7 V 7 on U10 instead of 6 V 6 and not play Metroplex.  The problem would be all sanctioned North Texas tournaments will be 6 V 6.  Discussion that CISA would stay with 6 V 6 and limit team sizes to maximum of 12 and all previous teams stay intact if needed.  A motion was made and passed to not play exclusively with BISA and to stay with Metroplex, pending any changes that Metroplex does. Motion carried.  Also the U7 & U8 program, previously had the girls playing in BISA with 6 V 6.  CISA‘s boys program remained in Crowley and played 5 V 5.  Will follow up with BISA on their plans.  U7/8 will be 5 V 5 with a maximum recommended on the team to be 10.  May be modified if playing with BISA.  U5/6 will remain 4 V 4.

        

         CYA Proposal:   CYA wishes to have joint talks with us regarding developing the land in the south end of the park into a football/soccer field.  Will have Ginny, David, Rhett, and Alex begin talks after the season starts.

        

         Meeting Time and Place:  Discussion of convenient time and place held.  Motion to meet the first Wednesday of each month at 7:30 made and passed.  A set location is still being evaluated.

        

         OTHER BUSINESS:   1.  Steve Beck is requesting to register his select team with CISA and play in Arlington.  A motion was made and passed to allow his team to register with CISA at $20/player, $5 coach/manager, and a $200 processing fee.  His team would be responsible for the qualifying fee, season fee, and referee fees to Arlington.  2.  Tim with concessions contacted Ginny today that he would no longer be able to run the stand.  He wanted to know if CISA wanted to lease or buy his building.  Will put on the special meeting agenda.  3.  Need to have a special meeting to discuss  A  Concessions,  B  Financial aid application, C  Fundraiser, D coaching instructor, and E Rules & Regulations (Part I).  Will be held July 27th 7:30 pm location to be determined.  4. Photography for the fall.  Reviewed different vendors and their proposals.  Motion made and passed to use Photo Magic Photography for the fall and then evaluate for the spring.

 

Next Meeting:  August 3rd, 7:30 pm at the CYA conference room

 

Meeting adjourned at 10:37 pm